How to Reclaim TAX

Who can usually claim?

You may qualify for a Dutch VAT refund if all of the following apply:

• Your business is VAT-registered in an EU Member State other than the Netherlands.
• You do not file regular Dutch VAT returns.
• The conference expense was made for business activities that are subject to VAT in your home country.
• You have a proper VAT invoice showing the Dutch VAT amount separately.

Please check the exact rules with your own tax authority or tax adviser, because eligibility can depend on your country, business type, and the nature of the expense.

Step-by-step: how to reclaim Dutch VAT

1. Keep your invoice

Keep the official invoice for your conference ticket, training ticket, or other business-related conference expenses. The invoice should show your company name, company address, invoice number, invoice date, total amount, and Dutch VAT amount.

2. Use your own country’s tax portal

EU businesses normally do not submit the refund request directly to the Dutch tax authority. Instead, you submit the application through the tax portal in the EU country where your business is established.

Look for a section such as “VAT refund from another EU Member State” or the equivalent wording in your local language.

3. Enter the invoice details

The application usually asks for your VAT identification number, the refund period, supplier details, invoice number, invoice date, total amount, VAT amount, and the type of expense.

4. Submit before the deadline

For Dutch VAT paid in 2026, the refund request should normally be submitted before 1 October 2027. Do not wait until the last moment, because some national tax portals require extra access rights or setup steps.

5. Keep your documents

Your tax authority or the Dutch tax authority may ask for additional information. Keep the invoice and related documents after submitting your claim.

Practical tips

• Request a proper VAT invoice, not only an order confirmation or receipt.
• Make sure the invoice shows the Dutch VAT amount separately.
• Check your home-country tax portal early.
• Ask your accountant or tax adviser if you are unsure whether your organisation qualifies.
• Do not miss the deadline. Late applications may not be processed.