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Terms & Conditions

Last updated: 2026-06-17

These Terms and Conditions ("Terms") govern your registration for and attendance at Plone Conference 2026 ("the Conference"). By registering, purchasing a ticket, or attending, you accept these Terms.

1. Organiser

The Conference is organised by:

Cosent B.V. ("the Organiser")
Capucijnenstraat 21 C03, 6211 RN Maastricht, Netherlands
KvK (Chamber of Commerce) number: 14076058
BTW (VAT) identification number: NL811863608B01
Contact person: Guido Stevens
General contact e-mail: [email protected]

2. The Event

  • Event: Plone Conference 2026
  • Dates: 21–27 September 2026
  • Venue: Van der Valk Maastricht, Maastricht, Netherlands

The published programme, schedule, speakers, and session content are indicative and may change. The Organiser may alter the programme, speakers, format, or timings where necessary without this constituting grounds for a refund, provided the essential character of the Conference is preserved.

3. Registration and Tickets

  • A registration is only confirmed once full payment has been received and the Organiser has issued a confirmation.
  • Tickets are personal and valid only for the named registrant, subject to the transfer provisions in clause 7.
  • Each ticket category (e.g. Early Bird, Regular, Student, Developing Countries, Speaker, Press) is subject to the eligibility conditions stated at the point of sale. The Organiser may request proof of eligibility (for example, a valid student card) and may refuse admission or require payment of the difference where eligibility cannot be demonstrated.
  • Ticket availability and category-specific pricing are limited and offered on a first-come, first-served basis until sold out or until the stated deadline.

4. Prices, Payment, and VAT

  • All prices are stated in euro (EUR) and include Dutch VAT (BTW) at 21%.
  • Payment is processed through our ticketing provider, Tito Publishing Ltd ("ti.to"), or another payment provider designated by the Organiser. Payment is subject to that provider's own terms.
  • An invoice will be issued for each purchase. Requests for invoice corrections must be made within 14 days of purchase.

5. Ticketing Provider

Registration and payment are handled by ti.to on behalf of the Organiser. By registering, you acknowledge that your data will be processed by ti.to for that purpose. The Organiser is responsible for the Conference itself; ti.to is responsible only for the registration and payment platform.

6. Cancellation and Refunds by the Attendee

Cancellations must be submitted in writing to [email protected]. The following applies based on the date the Organiser receives the cancellation:

  • On or before 10 August 2026: full refund, less a non-refundable administrative and transaction fee of EUR 25.
  • From 11 August 2026 to 6 September 2026: 50% refund.
  • After 6 September 2026 and for no-shows: no refund.

Refunds are issued using the original payment method. The Organiser is not responsible for travel, accommodation, visa, or other costs incurred by the attendee.

7. Name Changes and Transfers

You may transfer your ticket to another person at no charge up to 7 days before the Conference by notifying [email protected] with the new attendee's details. The new attendee must meet the eligibility conditions of the original ticket category and accept these Terms.

8. Cancellation or Postponement by the Organiser

  • If the Organiser cancels the Conference in its entirety, registrants will receive a refund of the ticket price paid. The Organiser's total liability in this case is limited to the ticket price paid and does not extend to travel, accommodation, or other costs.
  • If the Conference is postponed or moved to a substantially different format (for example, partly or fully online), tickets will remain valid for the rescheduled or modified event. Registrants who cannot attend the new date or format may request a refund of the ticket price within 14 days of the announcement.

9. Force Majeure

The Organiser is not liable for failure to perform its obligations where this is caused by circumstances beyond its reasonable control, including but not limited to natural disasters, epidemics or pandemics, government measures, acts of terrorism, war, strikes, fire, or failure of the venue or essential suppliers. In such cases the Organiser will, where reasonably possible, reschedule the Conference or offer a refund in accordance with clause 8.

10. Code of Conduct

All attendees, speakers, sponsors, and staff must comply with the Conference Code of Conduct, available at https://2026.ploneconf.org/about/code-of-conduct. The Organiser may refuse admission to, or remove from the venue, any person who breaches the Code of Conduct, without refund.

11. Health, Safety, and Venue Rules

Attendees must comply with the instructions of the Organiser and venue staff and with all venue rules and safety regulations. The Organiser may refuse admission to, or remove, any person whose conduct poses a risk to safety, order, or the experience of other attendees.

12. Photography, Filming, and Recording

Sessions and public areas of the Conference may be photographed, filmed, recorded, and live-streamed. By attending, you consent to your image and voice being captured and used by the Organiser and the Plone community for documentation, reporting, and promotional purposes, in print, online, and on social media. If you do not wish to be featured, please contact the Organiser on site; we will make reasonable efforts to accommodate such requests, but cannot guarantee exclusion from wide-angle or audience shots.

13. Data Protection

The Organiser processes your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch law. Details of what data we collect, why, and your rights are set out in our Privacy Policy at https://2026.ploneconf.org/about/privacy-policy. Data shared with ti.to, the venue, and payment providers is processed only as necessary to deliver the Conference.

14. Liability

  • To the extent permitted by law, the Organiser's total liability arising from or in connection with the Conference is limited to the ticket price paid by the attendee.
  • The Organiser is not liable for indirect or consequential loss, nor for loss of or damage to personal property, except where caused by the Organiser's intent or gross negligence.
  • Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, or any other liability that cannot be excluded under applicable law.

15. Travel, Accommodation, and Visas

Attendees are responsible for their own travel, accommodation, and any visa or entry requirements for the Netherlands. The Organiser can, on request, provide a confirmation of registration to support a visa application but gives no guarantee that a visa will be granted and offers no refund beyond clause 6 if a visa is refused.

16. Changes to These Terms

The Organiser may update these Terms where necessary. The version published on the Conference website at the time of your registration applies to that registration.

17. Governing Law and Jurisdiction

These Terms are governed by the laws of the Netherlands, without prejudice to mandatory consumer-protection rights you may have under the law of your country of residence. Any dispute will be submitted to the competent court of the Rechtbank Limburg, location Maastricht, to the extent permitted by law.